Initial meeting to discuss creation of Data Retention WG
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Discussion
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Data Retention and Disposal WG – meeting notes, 11/12/2023
Call 11 December 2023. Notes by Keith Russell and James A J Wilson
In attendance:
- Luc Betbeder-Mativet
- Witold Arndt
- Ylva Berglund Prytz
- Fabian Monheim
- Jitka Stilund Hansen
- Hagar-isabel Lowenthal
- Yan Wang
- Stephan Hachinger
- Keith Russell
- Rory Macneil
- James Wilson
Objectives:
Survey existing retention policies,
- National
- Institutional
- Researcher funders
- By research communities
Guidelines how to create good data retention policies. Template with things that need to be covered
Collecting lessons learned, not just good practice
Points raised:
Jitka: Clarify meaning of retention. How to handle the deletion? Call it the Retention and Disposal WG
Hagar: Consider link between archival policies and data retention policies. What happens to the metadata?
Yan: What can actually be done? How can things be adopted in practice? Can archiving policy override GDPR?
Ylva: Is the Swedish ‘delete nothing’ approach wise?
Witold: Denmark has mandatory policies dictated by government.
Volunteers:
Luc + Witold + …..
Ylva: happy to contribute, but it is very hard to dispose of data in Sweden.
Country specific situation. Yan would like to shadow. Is a topic of interest at TU Delft.
Jitka: happy to contribute. Need some tasks or activities that provide focus.
Perhaps a BoF at the next virtual plenary
Another call with the US time zone.
Look for something practical and tangible: thrashing out the aims and purpose in the new year
18 month for outputs
Luc, Jitka, Witold will take this forward.
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