[Lynn Yarmey]

Hi all,
It occurred to me that we should think about whether or not we need releases from anyone photographed at the meeting? I don’t believe the registration page included a waiver and we have talked about using photographs from the event in promotional materials, etc. I haven’t been asked to sign a release in the past and my face has shown up in other meeting photos, but there may have been a generic release statement somewhere?
Thanks!
Lynn
—————-
Lynn Yarmey
Director of Community Development
Research Data Alliance/US
Have you registered for International Data Week?

Discussion

[Jean Bernard Minster]

good question. I had that asked of me in other meetings. Bernard

[Matt Burdetsky]

Hi All,
We flag a plenary speaker badges and ask them to sign a release because we are video recording…and (in this case) making the videos available via archived on-demand webcast. However, if you plan to use still photos in promotional/marketing materials, it’s best to obtain approval. One approach is to decide which photos you want to use and then obtain approval from those in the photos (post-conference). For relatively small conferences, this is not too difficult since most people are known to the organizers. If you feel this will not work, and we need a more broad approach, we could post an “opt-in/opt-out” on-line response form and distribute the URL to registered participants. This can be done pre- or post-conference. Please let me know if you have a preference.
Thank you,
Matt
Matt Burdetsky
Capital Meeting Planning, Inc.
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– Show quoted text -From: yarmel=***@***.***-groups.org [mailto:***@***.***-groups.org] On Behalf Of yarmey
Sent: Thursday, September 01, 2016 9:23 PM
To: International Data Week including P8
Subject: [idw] photography releases?
Hi all,
It occurred to me that we should think about whether or not we need releases from anyone photographed at the meeting? I don’t believe the registration page included a waiver and we have talked about using photographs from the event in promotional materials, etc. I haven’t been asked to sign a release in the past and my face has shown up in other meeting photos, but there may have been a generic release statement somewhere?
Thanks!
Lynn
—————-
Lynn Yarmey
Director of Community Development
Research Data Alliance/US
Have you registered for International Data Week?

[Simon Hodson]

I think we dropped this, but we should ask for photography release – on an explicit opt-out basis.
S.
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