WG Exposing Data Management Plans -  RDA 13th Plenary meeting

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Meeting title: Exposing DMPs - situating plans in the data management action

Collaborative session notes: coming soon

Short introduction describing the scope of the group and if any previous activities:

Most research involves producing data and other digital outputs. Many research funders and institutions now expect that activity to be planned and documented in the form of a Data Management Plan (DMP). There is a common desire for these plans to be active documents, recording the steps taken towards data sharing and preservation. Interested stakeholders include researchers themselves, funders, institutions, and a variety of service providers and community organisations including repositories, institutions, journals, publishers, and providers of tools for writing and maintaining plans. Implementation and adoption is currently hampered by two problems:

  • A lack of standards for expression and interchange of DMPs
  • Insufficient understanding of the needs of users and the benefits and risks of different modes of action

The Exposing DMP working group addresses both of these issues, working alongside the DMP Common Standards Working Group, which is tackling the specific issue of a common data model for machine-actionable DMPs. The Exposing DMP group is documenting processes and workflows involved in data management planning. It will offer models and recommendations for using machine-actionable DMPs to enable the exchange of information across research tools and systems involved in those workflows. 

The session will report initial findings from engagement with researchers and stakeholders, gained from a survey conducted in the three months prior to P-13. The survey offers a snapshot of current perspectives on the benefits of sharing information from DMPs, how these benefits can be better realised, and how to address concerns about over-exposing plans in the context of a ‘publish or perish’ culture. Plenary 11 established a focus for the WG efforts to catalogue a selection of cases. A clear preference was indicated for a focus on use cases in two areas; 
Integration: connecting DMP processes into the research workflows involved in implementing the plan
Evaluation: use cases for researchers, institutions and funders to review DMPs and their outcomes

Accordingly the session will share and discuss exemplars of current work to realise benefits from exposing DMPs through integration, for a range of purposes including evaluation. The discussion will consider the potential for exploiting work carried out by the DMP Common Standards WG towards a common data model for machine-actionable DMPs, for example to better enable DMP content to be automatically generated, shared, and updated.

Additional links to informative material related to the group:

Exposing DMP WG website : https://www.rd-alliance.org/groups/exposing-data-management-plans-wg
Case Statement: https://docs.google.com/document/d/1XDgPLYeQCvistRV48jXShFCqbwHjUZA1YOit
Slides from P-11 Session: https://www.rd-alliance.org/plenary-11-session and P-12 update https://www.rd-alliance.org/plenary-12 
DMP Common Standards WG draft model: https://www.lucidchart.com/documents/edit/346ec6f7-c37a-48cb-93ca-c0184f...
IDCC16 Workshop Report : Simms S, Jones S, Mietchen D, Miksa T (2017) Machine-actionable data management plans (maDMPs). Research Ideas and Outcomes 3: e13086. https://doi.org/10.3897/rio.3.e13086

Meeting objectives:

Review findings of researcher and stakeholder survey 
Engage with stakeholders involved in data management planning
Share exemplars of DMP exposure use cases, focusing on integration into research workflows, and review of DMPs
Review potential applications of DMP Common Standards WG work on machine-actionable DMPs 
Plan next actions

Meeting agenda:

1 – Introduction for newcomers, status update, and meeting objectives (5 mins)
2 – Why are people exposing the contents of DMPs, how and with what outcomes? (35 mins)
Survey findings (5 mins)
Discussion (25 mins including 5 mins to recap key points from Active DMP IG session, if this is scheduled first, or to summarise key points to take to IG session if it is scheduled after the WG),
3 – Use cases and scenarios (x 4 to 6, 50 mins)
Integration for implementation: How are funders, institutions and service providers working together:
to align the administration of DMPs and ethical review processes for more effective assessment of GDPR compliance and associated costs
to plan the fulfilment of exceptional data storage or computational requirements
to plan the preservation of data in advance of its deposition
Integration for evaluation: How are funders, institutions and service providers working together:
to offer project-specific guidance and review of the DMP
to support DMP evaluation against FAIR metrics
to exploit persistent identifiers to track research outputs planned in the DMP 
4 – Work planning - Who can contribute to what? (15 min.)
Identifying further use case examples, people willing to talk about them
Documenting these as case studies of current practice, scenarios of future practice
Recommending application of the maDMP model emerging from the Common Standards WG to each case

Target audience:

We invite anyone with an interest in the success of research data management planning to participate. For example, please join us if you are…
a researcher – to let us know what you would hope to achieve by sharing some or all of your DMP content with your peers, potential collaborators and service providers, or have concerns about the consequences of doing so

  • a repository operator – to discuss how information about outputs to be deposited in future, obtained from DMPs, may benefit the depositor, the repository, and other stakeholders
  • a publisher or service provider – to identify how journals and services would offer their users added value by using information derived from exposed DMP content
  • a policy maker – to present your view on how wider exposure of DMP content may improve the achievement of policy goals
  • a research facilitator - to discuss the institutional support processes that DMP exposure would benefit or otherwise impact on.

No prior preparation is needed, but a glance over the provided links is definitely helpful.

Group chair serving as contact person: Natalie Meyers

Type of meeting: Working meeting

Remote Access Instructions: coming soon