File repository option Re: [secretariat] Re: [Announcement]
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Discussion
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Dear all,
as I have anticipated to Herman today, the new file repository option
should now be visible to you all.
Please test it out & let us know how you feel about it
benefits to consider:
* it is not external to the group / easy to access from the right side
menu
* the recent files added & folders created can be easily accessed
directly from the group landingpage (recent additions listed in the
box)
* it is OG integrated so it inherits the group permissions, no need
for different settings
* single page overview of contents
* view easy to load
* multiple files upload as folder
* single file upload with potential description (body section), tags
We have selected the most simple option (file/folder as types of
content) and customized it
The current tool, FileDepot is complex …many functions taking, among
other things, much time to load… based on the comments we received on
the use of it, a few of our conclusions were that:
1) groups only use the file depot to upload a doc and link it / storage
/archiving
2) the repository seen as “external” to the groups was perceived as a
disadvantage
3) quick access/ viewing/listing is needed
4) users are looking for latest uploads / additions of specific groups
not overall
5) versioning function (too complicated :- ) has been rarely used
I’ll try to keep this email short so apologies if not all points are
covered but we are looking forward to your feedback and we can take it
further from there…
Many thanks to you all,
Timea
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