AW: [rda-bigdata-ig][domain-repositories-ig][rda-libresearchdata][rda-geospatial-ig][rda-datafabric-ig][data-rescue] RDA P6 IG Fabric Meetings

Thanks Timea.
We will start working on the agenda very soon.
Peter
Von: tbiro=***@***.***-groups.org [mailto:***@***.***-groups.org] Im Auftrag von TimeaBiro
Gesendet: Mittwoch, 22. Juli 2015 17:21
An: Peter Wittenburg; ***@***.***-groups.org; Big Data Analytics IG; Domain Repositories Interest Group; Libraries for Research Data IG; Geospatial IG; Data Rescue
Betreff: [rda-bigdata-ig][domain-repositories-ig][rda-libresearchdata][rda-geospatial-ig][rda-datafabric-ig][data-rescue] RDA P6 IG Fabric Meetings
Dear Peter, all,
Thank you for applying to hold a meeting at RDA Plenary 6, your meetings have been scheduled as it follows
IG Data Fabric 1: State of Data Fabric Discussion and Next Steps - 23 September 2015- BREAKOUT 2 - 13:30 - 15:00
IG Data Fabric 2: State of Data Fabric Discussion and Next Steps - 23 September 2015- BREAKOUT 3 - 15:30 - 17:00
IG Data Fabric: Towards a Harmonized Solution for Repository Registry System - 25 September 2015- BREAKOUT 8 - 11:30 - 13:00
You are invited to update the group meeting pages with a session description, objectives & agenda by 14 August at the very latest using the links below.
IG Data Fabric 1 & 2 https://rd-alliance.org/ig-data-fabric-p6-meeting-session.html
IG Data Fabric: Towards a Harmonized Solution for Repository Registry System https://rd-alliance.org/ig-data-fabric-p6-meeting-session.html-0
Please bear in mind the "Getting the most from your meeting" courtesy of the RDA Technical Advisory Board when preparing the meeting.
Attached is a copy of the preliminary schedule for your information in which we tried to avoid as many clashes as possible. We are unable to accommodate any schedule changes due to the programme complexity and overall number of meetings. Thank you for your understanding on this.
For any questions please don't hesitate to contact (Rainer Stotzka <***@***.***>; Hilary Hanahoe <***@***.***-itservices.com>; Timea Biro <***@***.***-itservices.com>)
The Comment function is enabled on the meeting page mentioned above, please encourage members and others to use it to make suggestions or ask questions related to the meeting.
Important dates:
July 31, 2015: Early Bird Registration Ends
August 14, 2015: Delivery of session overview including description, objectives & preliminary agenda
September 1, 2015: Publication of the final program with defined session description, objectives and agenda
GETTING THE MOST FROM YOUR MEETING:
1. Preparation
As the number of sessions at P6 are constrained, it’s a good idea to try and move material out of the sessions to free up some time. A good candidate for this is anything that is one-way information flow (such as an update on what the group has been doing). Consider placing this material on your RDA group site and explain that you will assume people have read this prior to coming to the session. You should also consider holding preparatory audio/video conferences ahead of the meeting to both plan the session and answer any common questions. Finally, any documents to be shared should be sent out as early as possible. This allows people who are attending to prepare for the sessions, and those who can’t attend to provide their thoughts in plenty of time.
2. Understanding your audience
This year, we will be colour-coding the WG sessions in the program to indicate whether they have been going 0-6 months, 6-12 months, or 12-18 months. We hope this will manage expectations a bit better for those who turn up. It might still be useful to ask at the start of each session who is new, and point them to your materials in your group area on the website so they can get up to speed.
3. Supporting those who can’t be there
Of course, not everyone who cares about the work of your group can be present in Paris. We are still working out how best to support remote access (more on this closer to the event), but you should arrange to have someone take notes about the session and any actions arising, and place these in your group area for the benefit of those who couldn’t attend (or who had a clash!).
4. Working, not presenting
We’d like to encourage you to use the time in Paris to get work done. In particular, try to avoid overuse of presentations - place these online prior to the meeting and ask people to review them. Think about how best to structure your sessions to discuss issues, achieve consensus and assign tasks. And, this year, there will be additional unbooked rooms in each session that you can request from the conference organisers if you need more time around a table to plan the next 6-12 months.
5. TAB wants to help!
And, of course, your TAB liaisons are ready to help you with this in any way possible. Please contact them with any questions.
Many thanks and kindest regards,
Timea
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Timea Biro
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