Funders and Stakeholders on Open Research and Data Management Policies - RDA 11th Plenary BoF meeting

BoF Meeting title:

Interest Group for Funders and Stakeholders on Open Research and Data Management Policies

Collaborative session notes: 

https://docs.google.com/document/d/1IEASuC539X5iAtMprjFe3pPBNE-CJSt7cfwq...

Short introduction describing the scope of the group and if any previous activities

Canada’s federal granting councils (the Social Sciences and Humanities Research Council, the Natural Sciences and Engineering Research Council, and the Canadian Institutes of Health Research) are collaborating with the Japan Science and Technology Agency to develop the Interest Group proposal, which will be submitted to the RDA Secretariat following the submission of this application.

It is proposed that the Interest Group, which grows out of a very well attended BoF session at the RDA Plenary in Montreal (September 2017), will focus on two activities that identify and help resolve challenges in open research and data management policy:

1. Providing a forum for research funders to update each other on their open research and data management policy development, and to foster discussion among research funders and other stakeholders on trends, challenges and opportunities related to developing, implementing and responding to open research and data management policies (such as best practices with respect to adjudicating DMPs, monitoring and compliance of policies, etc.); 

2. Developing a resource that lists current open research and data management policies (ideally building on resources already in existence, e.g., SPARC’s tool to track and understand data sharing policies of US federal research funders: http://researchsharing.sparcopen.org/data).

Additional links to informative material related to the group

Relevant materials will be developed as the Interest Group moves forward with its activities.

Meeting objectives

The meeting objectives, which are linked to the two principle activities of the Interest Group, are the following:

1. To provide a forum for research funders and other stakeholders to update each other on open research and data management policy development, discuss trends, challenges and opportunities, etc.;
2. To discuss how the group will develop the resource that lists current open research and data management policies; 
3. To discuss how the group should continue to foster discussion among research funders on the subject of open research and data management (e.g., meetings at future RDA Plenaries, the possibility of meetings at other, non-RDA conferences).
4. To consider suggestions for additional activities that the Interest Group could undertake. 

Meeting agenda

It is proposed that the meeting will be comprised of two sessions. 

1. The first session will provide a forum for research funders and other stakeholders to discuss open research and data management policies, and gaps, challenges and opportunities. 
2. The second session will bring together potential interest group members to discuss, and commit to, interest group activities. (This part will draw on observations made in the first session – e.g., Interest Group members might choose to work towards resolving an issue that was raised in the earlier discussion.)

SESSION 1: Discussion Forum
-Introduction (5 minutes)
-Aims and structure of the meeting 
-Funder presentations on their open research and data management policy development (50 mins)
-Possible presenting organizations include:
-Canada’s federal funders (SSHRC, NSERC, CIHR), Japan Science and Technology Agency, National Science Foundation, Wellcome Trust, etc.
-Discussion on what was learned during the presentations – themes and challenges, etc. (35 mins)

SESSION 2: Interest Group Planning Session (90 minutes)
-Introduction (10 mins)
-Aims and structure of the meeting
-What we learned in session 1 of the meeting
-Presentation of proposed Interest Group activities (20 mins)
-Providing a forum to update each other, discuss challenges and opportunities
-Resource on current data management policies

-Discussion (60 mins)
-Discuss, and commit to, Interest Group activities
-Are there any other activities the Interest Group should undertake? 

Target audience:

The primary audience would be research funders and organizations directly involved in raising awareness of research funder policies and activities (e.g., SPARC, Belmont Forum), but all interested plenary participants would be welcome to attend. (The Birds of a Feather session in Montreal demonstrated a great deal of interest in the session topic across RDA.)

Select research funders would be invited in advance to deliver presentations in session 1 of the meeting, as well as to submit several policy challenges and opportunities to help organizers prepare for the discussion. Some organizations, who are not invited to present (due to timing or other considerations), may also be asked to submit policy challenges.

Group chair serving as contact person: Jeremy Geelen

Type of meeting: Working meeting